Governing Guidelines

THE TENNESSEE BANDMASTERS ASSOCIATION
GOVERNING GUIDELINES

The Association
SECTION 1. The name of this Association shall be the Tennessee Bandmasters
Association and/or represented herein by its abbreviation (TBA).

SECTION 2. The purpose of the Association shall be to promote the study and
performance of instrumental wind and percussion music through graded public schools,
accredited private schools, or post-secondary institutions within the State of Tennessee.

SECTION 3. The Association shall be affiliated with the Tennessee Music Education
Association, the National Association for Music Education, American School Band
Directors Association as well as other organizations deemed appropriate, and through
these bodies with the Tennessee Education Association and the National Education
Association respectively.

SECTION 4. Membership.
A. ACTIVE MEMBERSHIP and voting power shall be extended to any active band
director of a graded public schools, accredited private schools, or post-secondary
institutions within the State of Tennessee upon payment of annual dues and
completed registration as set forth by the Association. Directors wishing to
register after the Regional deadline will contact the TBA Secretary-Treasurer for
the necessary procedure.
B. RETIREE MEMBERSHIP shall be extended to any previously active Band
Director. Retirees wishing to register may go through their Regional Association
or contact the TBA Secretary-Treasurer.

SECTION 5. The function and duties of the Association shall be:

A. To continue all ongoing student-based activities and outreaches enhancing
student-learning and professional-development of Band Directors,
B. To seek and develop new and innovative actions and activities that accentuate
student-experiences across Tennessee,
C. To elect, maintain and support all Offices of TBA and the duties as listed,
D. To alter and amend activities as provided herein and beyond,
E. To develop and maintain proper financing to facilitate the sustainable actions
and activities of TBA.
F. To hold active membership meetings as determined by the Executive Board.
G. To hold business meetings with the Executive Board as deemed necessary by
the President.

SECTION 6: The fiscal year will be defined as July 1 – June 30.

TBA Executive Board
SECTION 1. The elected TBA Executive Board is accountable for directing the mission of
TBA, its continued activities and its overall health in supporting Band programs in
Tennessee.

SECTION 2. The TBA Executive Board will consist of:
President
President-Elect
Immediate Past-President
Executive Secretary-Treasurer

SECTION 3. The Executive Board, led by the President and acting as one, shall have
administrative duties:
A. Protecting the Governing Guidelines approved by the Association membership.
B. Control of expenditures and annual financial audit.
C. Development and holding membership meetings to conduct Association
business.
D. Facilitating all current activities and extensions.
E. Maintaining official website and media outlets for communication and
celebration.
F. Establishing and appointing necessary Event Chairpersons to facilitate various
Association events from year to year.

1. Event Chairpersons hold term for one school year,
2. The Executive Board shall replace any Chair that is unable to fulfill the
duties as a Chairperson.
3. Event Chairpersons will be responsible for other duties as assigned by
the Executive Board.

Officer Elections and Duties

SECTION 1. Election of Officers of the Association shall be held during the final meeting
of each school year in which elections are required, and Officers shall assume office on
July 1st following said meeting.

SECTION 2. The election of and subsequent installation of Officers will represent the
best interests of each of the three Grand Divisions of Tennessee.

SECTION 3. The Executive Board will act unanimously, as one voice, in its leadership of
TBA.

SECTION 4. In the event the office of an Executive Board position is vacated before the
end of said term, remaining Board members will matriculate accordingly, and a special
election may be held at the next meeting to fill said vacated office.

Duties of the Officers

SECTION 1. The President-Elect shall serve the TBA Executive Board and perform all
duties upon the request of the President.

A. The term of office for the President-Elect shall be two (2) years
B. In case the office of the President becomes vacant for any reason, the
President-Elect shall fill the unexpired term.
C. At term completion, the President-Elect will move sequentially to the office of
the President.

SECTION 2. The President shall preside at all meetings of the Association and shall be
chairperson of the Executive Board.

A. The President shall uphold and act as chief-administrator of all Association Rules
and Guidelines.
B. The term of office for the President shall be two (2) years
C. In case the office of the President becomes vacant for any reason, the President-
Elect shall fill the unexpired term.
D. At term completion, the President will move sequentially to the office of the
Immediate Past-President.

SECTION 3. The Immediate Past President shall assist with any duties as listed of the
Executive Board and/or act upon the request of the TBA President and President-Elect

A. The Immediate Past-President may perform all duties of the Executive Board upon
the request of the President.
B. The term of office for the Immediate Past-President shall be two (2) years
C. In case the office of the Immediate Past-President becomes vacant, the Executive
Board may appoint a suitable replacement from previous Past Presidents of TBA
D. At term completion, the Immediate Past-President will continue to advise the
Executive Board and TBA through historic insight and experience of the offices.

SECTION 4. The Executive Secretary-Treasurer

A. The office of Executive Secretary-Treasurer shall:

1. Be nominated by the Executive Board and Past Presidents and
approved by vote of the TBA membership during election meeting.

2. The term of office for the Executive Secretary-Treasurer will be determined by
the Executive Board.
B. Responsibility for keeping accurate records of all proceedings of the Association.
C. Charged with maintaining all books and financial records.
D. Recording and maintenance of the membership roster for communication to the
membership.
E. He/she shall conduct other Association business as requested by the President.

General Meetings

SECTION 1. This organization shall hold 2 general meetings per year with time and
location of said meetings determined by the Executive Board.

SECTION 2. Special meetings may be called by the President and/or the Executive Board.
Order of Business

SECTION 1. The President or presiding Officer shall call for TBA business in the following
order:

A. Minutes of the last meeting.
B. Minutes of any special or called meeting.
C. Treasurer’s report.
D. President’s report.
E. Reports of standing committees.
F. Old or unfinished business.
G. Elections (if any)
H. New business.

SECTION 2. Robert’s Rules of Order (revised version) shall govern procedures during all
meetings.

Amendments and Revisions

SECTION 1. Revisions to the Governing Guidelines may be proposed at any TBA meeting
for review by the standing Executive Board. The Executive Board will review proposed
revisions, vote, and present for TBA membership approval.
Revised June 4, 2022
Susan Waters
Barry Trobaugh
Carol Chipman
David Chipman
Frank Norris
Carole Grooms
Debbie Burton
Michael Chester
Mark Garey